PTSO Volunteering

A Charlotte Lab family favorite! This event combines our annual Trunk or Treat with our new Fall Festival for an evening of games, music, food, and festive fun for students of all ages.

The Chairperson leads the planning committee and collaborates with Lab staff and families to bring the event to life. Including organizing vendors, activities, decorations, and family participation.

Planning begins in late spring, with the bulk of coordination happening between August and October. The Chair should be available on event day from 12 PM to 8 PM to oversee setup, support volunteers, and ensure everything runs smoothly.

Help close out the school year with one of our most exciting traditions! Field Day is a full-day, school-wide event with outdoor games, activities, and school spirit.

The Chairperson leads the planning of logistics, station setup, class rotations, t-shirt orders, and supply coordination. You’ll work closely with the school team, PTSO, and volunteers to ensure the day runs smoothly and students have a blast.

Planning begins in early spring due to the event’s size and complexity. The Chair should be available the entire day of the event and during setup the day before.

Help bring the magic to one of our students’ favorite nights of the year! This event is a fun, age-appropriate evening for K–4 students and their families.

The Chairperson will lead planning for the dance theme, venue coordination, décor, music (DJ/vendor selection), and budget tracking. You’ll also help manage ticket sales, donations, and volunteer assignments to make the event memorable and smooth.

Planning typically begins in late fall, with the bulk of work occurring January–February. The Chair should be available the day of the event to oversee setup and ensure everything runs smoothly.

Help create a night to remember for our 5th–8th grade students! This role is perfect for someone who enjoys planning fun and age-appropriate social events.

The Chairperson leads the planning process—from selecting a theme and music to managing venue logistics, concessions, ticket sales, and chaperone coordination. You’ll also support décor, budget oversight, and setup/cleanup on event day.

Planning typically begins in winter, with key coordination happening February–March. The Chair should be available the day of the event to oversee operations and ensure students have a fun and safe experience.

Celebrate the heart of our school — our amazing teachers and staff!

The Chairperson for this week-long event leads the planning and coordination of daily appreciation activities. This includes organizing meals or snacks, gift drop-offs, themed days, decorations, and any surprises we want to offer. The Chair also works with the PTSO to coordinate donations and family support to bring the week to life.

Planning begins in early spring, with most coordination taking place in April. You’ll need to be available during Teacher Appreciation Week (typically in May) to support daily activities and ensure everything runs smoothly.

Help make prom night a beautiful and memorable celebration for our upper school students!

The Chairperson works in collaboration with staff and student leaders to coordinate prom logistics, including venue setup, theme and décor, entertainment (DJ or music), refreshments, and ticket management. You’ll also help with vendor communication and any parent volunteer coordination needed.

Planning typically begins in late winter, with key tasks happening March through April. Availability on prom day is essential to support setup and ensure a smooth experience.

Create space for our Lab families to connect and unwind!

The Parent’s Night Out Chairperson helps plan our adult-focused evening where caregivers can gather, socialize, and build community. Responsibilities include selecting a venue, coordinating food or drink options, securing any vendors (music, activities, raffles, childcare, etc.), and managing communication and sign-ups. These event is all about fun and connection for our Lab adults (childcare sourcing is a bonus but not required for all PNO events)!

Support our young readers and raise funds for the school!

The Book Fair Chairperson works with Scholastic to oversee both the Fall and Spring Scholastic Book Fairs.

Responsibilities include coordinating setup and breakdown, managing volunteer sign-ups, supporting teachers with wishlist setup, reminding families to load eWallets or send cash, and helping create a fun and inviting shopping experience for students and families.

This role involves coordination with school staff and Scholastic reps, along with 1–2 weeks of focused effort for each fair. On-campus presence is helpful during browsing and buying days and the after-school shopping night.